Enrolling Your Child at Hutch Kids
To begin the enrollment process, call us at 206-667-5983 to schedule a tour of Hutch Kids.
- Tours are typically scheduled Tuesdays – Thursdays
- between 9:30am and 11:00am
- and usually last 30-45 minutes.
- Tours are not scheduled the last week of June (last week of the school year) or in the month of July (beginning of the new school year) to allow children the space and time to acclimate to their new classrooms
Waitlist Applications of children ranging in age from four weeks through five years will be considered without regard to race, color, national origin, gender, age, martital or military status, sexual-orientation, gender identity, religion, disability, political ideology, genetic information, or any other basis protected by federal, state, or local law.
Typically we enroll children from our waiting list. If you are interested in placing your child on our waiting list, please read the Hutch Kids Waiting List information and Enrollment Procedure.
Currently priority enrollment is based on the following criteria:
- Sibling(s) of currently enrolled children at Hutch Kids Child Care
- Employees of Fred Hutch and Seattle Cancer Care Alliance (SCCA)
- Affiliates of Fred Hutch (i.e., Hutch Kids Child Care Center (HKCC) employees, University of Washington employees, and Seattle Children’s Hospital employees)
Choosing childcare may be one of the most important decisions you make as a parent. You want the very best for your child and child care is a significant financial decision. This decision also may require you to plan ahead as the best childcare providers often have waiting lists.
Typically we enroll from the waiting list, so the first step toward enrollment at Hutch Kids is to add your child’s name to the waitlist by submitting a Waitlist Application and the application fee.
When an application is received, a “Confirmation & Receipt of Payment” will be sent to the family. It is our recommendation that families get on the waiting list as soon as possible. For families with infants, they may submit an application after they have received confirmation of their pregnancy or as soon as adoption paperwork has been submitted. While adding your name to the wait-list does not guarantee enrollment for your child, it is the only way an enrollment opportunity can be offered to your family.
The majority of our openings occur at our annual transition when the oldest children are “graduating” and leaving Hutch Kids. During this time, typically the end of June/early July, the older children move to our Summer Camp and the remaining children transition to their classrooms. This transition time typically causes vacancies throughout the child care center, primarily in the infant classrooms. As soon as we have determined where the vacancies are in the center, we review the waiting list, and enrollment opportunities are offered to families with children who are of the appropriate age (range) to fill each vacancy.We typically have 18-30 vacancies at transition each year.
Other vacancies can occur mid-year on a smaller scale when a family withdraws from the program. When these openings occur families on the wait-list who have a child of the appropriate age for that classroom, are contacted and offered the opening. It is possible for a family to be on the wait-list a very short time before they are offered a placement, while other families may never be contacted.
Please Note: While Hutch Kids is a benefit to Fred Hutch and SCCA employees, we have limited capacity and therefore do not have a spot for every employee who is looking for care for their child. We highly recommend that families add their children to multiple waitlists at other child care centers.
To join the waitlist at Hutch Kids Child Care (HKCC), parents must complete the Waitlist Application Form (pdf) and submit the Waitlist fee (payable to HKCC). Once the completed form and the Waitlist Application fee are received, the child’s name will be added to the waiting list. This form and the non-refundable waitlist fee must be submitted before the child can be added to the Waitlist.
The Preferred Enrollment Date listed on the application should be your preferred start date for care. If a spot opens up, we will typically contact you approximately 30 days prior to the start date option. If the spot is for the start of the new school year in July, our early registration process typically begins in March each year. Families are given a short turn around of 48-hours to decide whether to accept or decline the spot. Enrollment offers are sent by email, so it is important to keep Hutch Kids updated with current email as well as current phone numbers. After 48-hours a courtesy phone call is given before we move to the next family on the waitlist. Upon acceptance, families must pay a $200 non-refundable registration fee. Once HKCC receives the registration fee, you will be sent the HKCC Enrollment Packet and be contacted by your child’s new teachers regarding classroom information and visit times.
Tuition is due on the first day of enrollment by check or ACH payment. Fred Hutch deductions can be set up for the following month for families who wish to pay via payroll deduction. If you decline the slot for the enrollment opportunity, you may stay on the wait list with a new preferred enrollment date, however, families who decline enrollment run the risk of a spot not becoming available again. If you are offered a spot for a second time and you decline, your name will be deleted from the waiting list. A new application and enrollment fee will be required to apply for another Preferred Enrollment Date.
Families are automatically rolled over to the waitlist for the next classroom age range each school year without renewal of application or additional fees.
Please Note: Infants born between October and June will not be eligible for enrollment until the following school year starting in July because they will not fit within the age ranges of the current infant classrooms. For example, a child born in November 2018 will not be eligible for a spot at Hutch Kids until July 2019.
Tuition is set by the Board of Directors of Hutch Kids, rates are typically reviewed in April, fees for
the coming fiscal year are approved in July. Tuition is based on the child’s age, classroom assignment. and child to teacher ratio. Typically tuition rates change July 1. Current Tuition Rates are Posted here.
Tuition for child care is paid on a monthly basis and will be prorated if the child begins child care in the middle of a month. Parents, who are Fred Hutch employees, will have their child care fees deducted from their paycheck, unless alternative arrangements are made with the Executive Director.
Parents who do not receive a paycheck from Fred Hutch, receive an invoice for child care tuition. Fees are due on the last day of every month for the coming month. Late fees are assessed if payment has not been received by 5:00 PM on the fifth day of the month. Currently the late fee is $10.00. Should tuition not be paid by 5:00 PM on the tenth day, an additional $15 will be added. Hutch Kids Child Care reserves the right to deny care for late payment of tuition.
A fee of $25.00 will be charged for checks returned by the bank for insufficient funds or closure of account. This fee will be assessed regardless if the child is still attending Hutch Kids or not.